By-Laws of the MountainWest Chapter of the
    American Association of Healthcare Administrative Management

    Article I

    Membership

    Section I – Membership

    1. A. Any member in good standing of the American Association of Healthcare Administrative Management may become a member of the MountainWest Chapter.
    2. Associate members, defined as members who pay only local dues and who do not belong to the national American Association of Healthcare Administrative Management, shall be entitled to receive all local publications and letters, member rates at seminars, and may vote in local elections.
    3. Applications for membership shall be made on application forms specifically for the purpose.

    Article II

    Fees and Dues

    Section I – Fees and Dues

    1. An application fee for membership shall be determined by the Executive Committee.
    2. An application fee must accompany each application for membership.
    3. If an application is not accepted, the application fee shall be refunded.
    4. Annual dues for members and associate members in good standing shall be established by the Executive Committee.
    5. Annual dues are due and payable at the beginning of each calendar year.

    Section II – Delinquent Dues

    1. If the dues of any member or associate member remain unpaid for thirty (30) days after final notice of delinquency from the Treasurer, their membership shall be terminated and notification will be sent to the member.
    2. If the delinquent dues are paid in full by February 28, the member will be reinstated without penalty.

    Article III

    Voting

    Section I – Eligibility

    1. Only members in good standing whose dues are current shall have voting rights. Associate members in good standing shall have voting rights on local matters and elections.
    2. Proxy voting for eligible members shall be permitted in writing on an approved form provided by the Executive Committee.
    3. Voting may, at the discretion of the Executive Committee, be conducted by ballot through the mail, provided that at least thirty (30) days notice is given for such voting.

    Section II – Majority

    1. All matters except as otherwise specified in these By-Laws, shall require a simple majority vote for settlement.

    Article IV

    Meetings

    Section I – Annual Meeting

    1. There shall be an annual meeting of the Chapter as soon as is practical after the first day of November of each year.
    2. Notice of this meeting shall be in writing to each member in good standing and shall be issued at least thirty (30) days prior to the scheduled date.
    3. Results of Chapter elections for officers and members of the Board of Directors are to be announced during this meeting.
    4. Any new and old business of the Chapter shall also be transacted during this meeting.

    Section II – Special Meetings

    1. Special meetings of the Chapter may be called by the President, a majority of the Executive Committee or not less than one-third (1/3) of the voting membership.
    2. Notice of special meetings shall be in writing to each member in good standing and shall be issued at least thirty (30) days prior to the scheduled meeting.

    Section III – Meeting Place

    1. The Executive Committee shall designate the site of any annual regular or special meeting.

    Section IV – Quorum

    1. One-tenth (1/10) of the members in good standing with voting rights shall constitute a quorum, provided a majority of the Executive Committee is present.
    2. A majority of the Executive Committee shall constitute a quorum for a meeting of the Committee.

    Article V

    Executive Committee

    Section I – Executive Committee

    1. The Executive Committee consists of the Chairperson of the Board and four (4) elected officers of the Chapter: President, Vice President, Secretary, and Treasurer. Only members who are full-time employees in the healthcare industry shall be qualified to hold office.
    2. Elected officers shall be full-time employees in the healthcare industry and will be members in good standing of the national American Association of Healthcare Administrative Management.
    3. The immediate Past-President of the Chapter shall serve as Chairperson of the Board of Directors for the two (2) years immediately following his/her term of office. He / She shall have voting privileges during his/her term as Chairperson of the Board of Directors.

    Section II – Board of Directors

    1. The number of Directors that shall constitute the complete Board of Directors shall be six (6). Directors shall be current national or associate members in good standing of the Chapter and of the American Association of Healthcare Administrative Management.
    2. There shall be a right to temporarily, as needed, increase the number of Directors by a majority vote of the Executive Committee. These temporary Board appointments shall not exceed the normal two (2) year term of an elected Board Member.
    3. Each Director shall be elected to serve his/her term of office and/or until his/her successor is elected by the membership

    Article VI

    Power and Duties of the Executive Committee

    Section I – Executive Committee

    1. The President shall preside at all general membership meetings of the Chapter and at meetings of the Executive Committee. He / She shall be an official member of all Committees, standing and/or special.  He / She shall call meetings, issue executive policy and provide leadership to the members of the Chapter.  He / She shall consult with the Executive Committee and keep them fully informed so all programs and activities of the Chapter may be coordinated.  He / She shall strive to guide the Chapter to accomplish all objectives outlined in the Chapter’s By-Laws.
    2. The Vice-President shall perform all the duties of the President in the President’s absence. He / She is responsible for assisting in assembling the information for the Chapter Operations report. Participate on one or more Committees of the Chapter.
    3. The Secretary shall attend all sessions of the Board of Directors and Executive Committee and all general membership meetings and act as clerk thereof. He / She shall give notice of all board meetings as required by these By-Laws and shall perform such other duties as may be prescribed by the Executive Committee, Board of Directors or the President.
    4. The Treasurer shall be responsible for all monies of the Chapter and for the disbursement of these monies. He / She shall receive and acknowledge all monies due and payable to the Chapter.  He / She shall deposit all monies in an account in the name of the Chapter in a local bank approved by the Executive Committee.  He / She may reimburse expenses for business of the Chapter as authorized by the Executive Committee.

    Section II – Board of Directors

    1. There shall be six (6) members of the Board of Directors who shall be elected at the Chapter’s annual meeting or by ballot.
    2. It shall be the duty of each Director to attend all Executive Committee meetings, to promote and encourage an increase in membership and certification to help in the development of the Chapter.

    Section III – Term of Office

    1. Each of the Executive Officers shall be elected bi-annually. The term of office shall commence January 1. Each of the elected Officers shall be elected for and serve a term of two (2) years and may serve two (2) consecutive terms in the same office.
    2. An Executive Officer may serve for more than one (1) consecutive term, but not more than two (2) consecutive terms in the same office.
    3. Each member of the Board of Directors shall be elected for and serve a term of two (2) years. An individual member may serve up to two (2) consecutive terms in the same office.  Terms of office will alternate so that three (3) members shall be elected each year.  The term of office shall commence January 1st.
    4. Each Officer or Director shall remain in his/her elected position for the designated time unless he / she shall cease to qualify of his/her position or he / she is deemed no longer a member in good standing by the Executive Committee.

    Section IV – Executive Committee Vacancies

    1. If any member of the Executive Committee shall, for any reason, vacate his/her office, the President shall appoint a member in good standing to fill the unexpired term of that position.
    2. If the immediate Past-President cannot serve as Chairperson of the Board of Directors, the President shall appoint another Past-President to serve the term as Chairperson of the Board of Directors.

    Article VII

    Committees

    Section I – Nominating Committee

    1. The President shall appoint up to three (3) members in good standing of the Chapter to act as the Nominating Committee.
    2. The Nominating Committee shall nominate a slate of candidates for election. These candidates will be nominated for the positions of President, Vice President, Secretary, Treasurer, and three (3) of the six members of the Board of Directors.  These positions are to serve two-year terms.  In off-year elections, the Nominating Committee will present another slate of candidates to fill the other three (3) Board of Director positions for two-year terms.  All candidates shall be members in good standing of the national or associate member of American Association of Healthcare Administrative Management.
    3. The Nominating Committee shall distribute ballots to the general membership for election. All national members and associate members in good standing shall receive ballots.
    4. Any voting member may write-in an eligible chapter member for election to any office listed on the ballot.

    Section II – Membership Committee

    1. The Membership Committee shall consist of a Chairperson, appointed by the President, and up to three (3) members in good standing, which shall be appointed by the Chairperson of the Committee.
    2. It shall be the purpose of the Membership Committee to report all matters relating to the membership of the Chapter and to promote the increase of membership of the Chapter and in the American Association of Healthcare Administrative Management.
    3. The Membership Committee shall be responsible for processing the applications of new associate members and for notifying associate members of their yearly dues to renew membership.

    Section III – Education Committee

    1. The Education Committee shall consist of a Chairperson, appointed by the President, and up to three (3) members in good standing, which shall be appointed by the Chairperson of the Committee.
    2. It shall be the purpose of the Education Committee to develop and plan all programs and/or outlines for workshops, institutes and seminars in accordance with the goals of the Chapter and the American Association of Healthcare Administrative Management.
    3. Ensure expenses for education events align with budget restrictions approved by the Executive Committee and Board of Directors
    4. Provide Education content for the Chapter Newsletter

    Section IV- Certification Committee

    1. The Certification Committee shall consist of a Chairperson, appointed by the President, and up to three (3) members in good standing, which shall be appointed by the Chairperson of the Committee.
    2. The Certification Committee shall:
    3. Oversee the local AAHAM certification program, including study sessions and proctor opportunities.
    4. Promote and encourage an increase in certification.
    5. Ensure members are informed of opportunities to certify and support those desiring certification.
    6. Provide certification content for the Chapter newsletter.

    Section V – Legislative Committee

    1. The Legislative Committee shall consist of a Chairperson, appointed by the President, and up to three (3) members in good standing, which shall be appointed by the Chairperson of the Committee.
    2. The Legislative Committee shall:
      • Promote awareness of legislative matters affecting the local and national healthcare industry.
      • Promote involvement, among Associate members, at National Legislative events.
      • Provide legislative content for the Chapter newsletter.

    Section VI – Publication Committee

    1. The Publication committee shall consist of a Chairperson appointed by the President, and such other members in good standing as the Chairperson of the Committee shall appoint to assist him/her.
    2. It shall be the purpose of the Publication Committee to assist all other Committees, including the Executive Committee, in developing and distributing all literature pertaining to activities of the Chapter and the American Association of Healthcare Administrative Management.
    3. Prepare a quarterly newsletter to inform Associate members of Chapter activities and business.

    Section VII – Other Committees or Assignments

    1. The President and the Executive Committee, during their term of office, shall have authority to appoint special committees relative to the objectives of the Chapter and the American Association of Healthcare Administrative Management.
    2. The President and the Executive Committee, during their term in office shall have the authority to assign special tasks to members in good standing for appropriate study and/or such action.
    3. Subject to the Chapter’s By-Laws, the President shall have the authority to make appointments to all Committees.
    4. The term of all Committee members shall expire at the end of the calendar year unless otherwise provided for by direction of the Executive Committee.
    5. Associate members may be appointed to a Committee by the President and/or the Executive Committee, but may not be the Chairperson of said Committee.

    Add elements of each committee not listed above and also information from the ways and means committee.

    Article VIII

    Amendments

    The By-Laws of the Chapter may be changed, amended or repealed by a two-thirds (2/3) majority of the voting members at the annual meeting, by ballot, or during any special meeting called for that purpose.